Personal information privacy

This personal information privacy policy (“this policy”) applies to the website of VOIZARD ROCHON NOTAIRES S.E.N.C.R.L. (“VR NOTAIRES”) and all confidential information collected by our firm, in accordance with the Act respecting the protection of personal information in the private sector, as well as any other applicable law or regulation.

The purpose of this policy is to ensure the protection of personal information and to define the procedures for collecting, using, communicating, preserving, destroying, and managing information by VR NOTAIRES, including management, employees, suppliers, etc.

Furthermore, it aims to inform all concerned parties about how their personal information is processed by VR NOTAIRES, whether clients, employees, or any other individuals.

VR NOTAIRES collects, uses, discloses, and retains various personal information in accordance with the Civil Code of Quebec and the Act respecting the protection of personal information in the private sector, while keeping the confidentiality of said information in mind.

Our responsibility

VR NOTAIRES offers legal services. In this context, our clients entrust us with highly confidential data and information.

It is our professional responsibility to preserve the security of the personal information shared in the course of our business relationships.

VR NOTAIRES’ Commitment to Confidentiality

VR NOTAIRES takes all necessary means to preserve the confidentiality of personal information obtained in the course of our activities.

By communicating with us, you consent to your personal information being collected, used, disclosed, and retained in accordance with this policy.

Personal information collected

Personal information comes from the information you provide via forms and/or inquiries, or from information collected through documents, whether in electronic or paper form.

We only collect the information necessary for our activities and implement protective measures upon receipt of this information.

Specifically, we collect only the information necessary to perform the tasks for which we are engaged in providing legal services.

This information is regularly updated during meetings with our notaries or study staff who provide the information to be updated, as appropriate.

Personal information concerning specific individuals is confidential. Generally, it cannot be shared without the consent of the individual concerned.

This information may include, among others:

• Name;
• Gender;
• Citizenship;
• Date of birth / date of death;
• Social insurance number; Health insurance number, Passport number
• Home address;
• Telephone and fax numbers;
• Email addresses;
• Family situation; Marital status, spouse,
• Date of marriage, city of marriage, date of contract, wedding celebrations, matrimonial regime;
• Date of separation/divorce, ex-spouse, name of the judge, judgment file;
• Profession;
• Income / expenses;
• Lawyer’s name;
• Bank advisor’s name;
• Financial advisor’s name;
• Contact details of the banking institution;
• Medical data.
• Photos of identity documents

Collection of personal information

Personal information is collected as follows:

• In paper form, in the premises of the study or its subsidiaries;
• In digital form, stored on the study’s servers, present in our premises or at our infrastructure hosting provider;
• In digital form on the servers of the Para-Maître software used by our study in the course of our professional activities related to the services you request.

Objectives of processing personal information

Personal information is collected to achieve clear, explicit, and legitimate objectives.

Depending on the context, this information may be used for the following reasons:

• Case processing;
• Processing applications for positions;
• Compliance with legal or regulatory obligations;

It is important to note that all processing of personal information is carried out for a specific purpose.

Protection of personal information

Personal information is confidential and only members of the VR NOTAIRES team and persons duly authorized by it can access it. This information may eventually be transmitted to control or inspection bodies in accordance with applicable legislation or regulation, as well as to authorized third parties.

As notaries and employees of VR NOTAIRES, we are authorized to access personal information, and it is essential that we fully understand the importance of preserving and protecting the confidentiality of this information. Our training clearly instills the necessity of using this information only for the specific objectives intended. Moreover, upon their entry into service, employees who are not subject to professional secrecy must sign a confidentiality agreement.

VR NOTAIRES takes all necessary measures to protect and secure personal information, to preserve its confidentiality and prevent any alteration, destruction, or unauthorized disclosure to third parties.

These measures are implemented for the period necessary for the purposes pursued in accordance with applicable legislation or regulation. However, no transmission or storage of information is entirely secure. Therefore, an absolute guarantee of the security of transmitted or stored information cannot be provided.

Collection of personal information via our website

1. a) Automatic collection

We may automatically receive certain information when you interact with our website, emails, social media, or any other online marketing tool.

For example, we might know:

• The type of internet browser or operating system you are using;
• Your IP address;
• The pages you visit;
• The date and time you access these pages;
• The domain name of the website you just left.

Most of the information transmitted automatically between computers does not allow us to identify you.

1. b) Use of cookies

If your browser settings allow, we may also store some data on your computer in the form of “cookies” or other tracking or tracing technologies.

Cookies are pieces of information stored on your computer that allow us to recognize you each time you visit our website. We may also use cookies to transmit content or store data (to save you from retyping your password, for example). If you wish, you can disable cookies by changing your internet browser settings. However, this setting may prevent you from fully using all or some of the features of our website.

These cookies do not allow us to collect personal information about you.

1. c) Information provided by the user

When you interact with VR NOTAIRES, you may transmit personal information to us, for example, through an online transmittable form or by other means, such as:

• Your identity information (name or first name);
• Your contact details (address, email, phone number, etc.);
• Your professional activity information (position, function, etc.) that we can use to respond to your request, manage your study profile on our website, or process any other information requests, as applicable;
• Your information necessary to perform the mandate you have entrusted to us.
• You may also transmit your information to us for recruitment purposes when you apply for a job with our study. In this case, we will only ask for the information necessary to process your application, such as your contact details and curriculum vitae. We will then retain your information in accordance with the policies applicable to our employees.

Only authorized persons within our study have access to this information.

We do not collect personal or confidential information from individuals under the age of 14 without the express consent of a parent or guardian.

1. d) Social media

Although we prefer to avoid this type of communication medium for information security reasons, we may invite you to interact with us through websites, Facebook, plugins, and applications of social networking operated by third parties. On these platforms, you may give us access to information related to your social media account. We may use this information to validate and personalize your profile on our website.

External links

The links on our website may redirect you to other external sites. Please note that this policy only concerns personal information collected and used on our website or through it. We disclaim any responsibility for the content or activities of other websites accessible through the links we provide, as well as for the privacy practices of third parties.

We strongly recommend that you read the privacy policy of these third parties before communicating personal information to them. However, we attach great importance to the integrity of our website and are open to your feedback on the external sites linked to it.

Retention and destruction of personal information

We retain your personal information only for the necessary time and in accordance with our legal obligations, after which it is destroyed or anonymized, but only for serious and legitimate purposes.

Where do we store your personal information

We store your personal information, in particular:

• In paper form, in the premises of the study;
• In digital form, stored on the study’s servers, present in our premises or at our infrastructure hosting provider;
• In digital form on the servers of the Para-Maître software used by our study in the course of our professional activities related to the services you request.

Options regarding the protection of personal information

Clients have the opportunity to receive a copy of this policy and our associated procedures at any time by accessing our page on our website at the following address:

By submitting a written request to our study located at 1080 rue Valiquette, Sainte-Adèle, Québec, J8B 2M3, or by sending an email to our personal information protection officer, namely Me Félix Rochon at frochon@vrnotaires.com.

At any time, our clients have the possibility to revoke their consent by contacting our personal information protection officer

However, they will be explained that not providing the necessary information could hinder our ability to perform the tasks for which our services are solicited.

Modification of this policy

We reserve the right to modify this policy at any time. We will inform you of the changes by indicating the date of the last update at the beginning of this policy. You are responsible for visiting our website to check for changes.

We strongly recommend that you read this policy to fully understand how your information will be used. Any modification to this policy will apply to personal information collected before the effective date of the modified version, as well as to those collected on that date or thereafter.

Violation of personal information protection

If we believe that personal information has been inappropriately processed, we will review this policy and make the necessary amendments. If necessary, the affected person(s) and our insurer will be notified.

In case you wish to express concerns about our personal information protection procedures or report a violation of this policy, you have the opportunity to file a written complaint with our personal information protection officer. Our officer will contact you to obtain all relevant details.

Then, our personal information protection officer will analyze the circumstances leading to the complaint and determine if adjustments need to be made to the current provisions of this policy.

Right of access or rectification

You have the right to access or rectify your personal information. If you wish to access your personal information or request corrections, you can write to us at the following address: frochon@vrnotaires.com,  to the attention of the personal information protection officer.

Questions or comments and complaints

If you wish to share your questions or comments regarding this policy or its application, please write to us at the following address: frochon@vrnotaires.com,  to the attention of the personal information protection officer.

We commit to responding to you as soon as possible to inform you of the measures taken or planned in response to your questions or comments.

If you wish to file a complaint, you can contact the Commission d’accès à l’information du Québec by clicking on the following link: https://www.cai.gouv.qc.ca/about/contact-us/.  However, we invite you to first contact the personal information confidentiality protection officer of our study.

Act Respecting the Protection of Personal Information in the Private Sector

The Act respecting the protection of personal information in the private sector applies to personal information that a business collects, holds, uses, or communicates to third parties, regardless of the medium or form in which the personal information is held.